Work with usage reports

You can view usage reports through the Activity Dashboard for ArcGIS app on the portal website. To access usage reports, sign in to the portal website as a member of the default administrator role or a member of a custom role with the correct privileges and click Organization > Status. To learn how to work with usage reports, see the sections below.

Organization of usage reports

Usage reports are organized into three categories: Content, Members, and Groups.

• Content—Content reports illustrate how members are creating, using, and sharing content. Use this tab to visualize summary reports about maps, layers, files, apps, and tools. Discover who the top contributors are in your organization and obtain feedback on the geographic extent of items.
• Members—Member reports help you understand the status of your organization's members and their activities in the system. Use this tab to aggregate counts of members and accounts by type, and obtain member profile information to achieve awareness about the use of the organization.
• Groups—Group reports provide a sense of active collaborations by members of the organization. Use this tab to determine group access, group owners, and featured groups and determine the share status of groups.

Available usage reports

The available usage reports vary according to which category you are viewing.

Content

Content reports illustrate how members are creating, using, and sharing content. The charts, tables, and map support drill-down interactions that allow you to refine the report details. Adjust the time at the top of the app to change the reporting period for the reports. You can see content activity for up to the past 12 months. The default is two weeks.

• Content Details—Displays the number of items in the organization into five separate categories—maps, layers, files, apps, and tools—and summarizes the counts in a bar graph. Select a category to see how many different types of that category exist and to view a table with additional details. Click an item name to view a chart with usage details.
• Extent of Content—Displays the geographic extent of all items owned by the organization during the reporting period.
• Content Summary—Displays the number of new or modified items added to the organization during the reporting period. Contributors is the number of members who created or modified items during the reporting period.
• Contributors—Displays the top contributors during this reporting period and how many contributions each member submitted to the portal.
• Sharing Summary—Displays the distribution of how members are setting share permissions on items during the reporting period.
• Tags in Items—Displays an ordered list of the tags used in all of the items returned in the current activity report. The tag size is scaled based on the frequency of its use.
• Most Popular Content—Displays the top 10 viewed items in the organization since the day Portal for ArcGIS was installed.
• Total Content—Displays a summary count of the total number of items in the organization. The maximum number of reportable items is 10,000.

Members

Member reports help you understand the status of your organization's members and their activities in the system. The charts, tables, and map support drill-down interactions that allow you to refine the report details. Adjust the time at the top of the app to change the reporting period for the reports. You can see member activity for up to the past 12 months. The default is two weeks.

• Members by Role—Displays the distribution of members by role, the number of accounts assigned, and the number of user types assigned.
• Utilization Summary and Statistics—Displays various usage information, including contributions and collaboration activities for the selected member for the selected time period. It also displays the geographic extent of all items owned by the selected member. To change the member details report, select a different member from the Member By Role Report table.

Groups

Group reports provide a sense of active collaborations by members of the organization.

• Groups—The total number of groups in the organization.
• New Groups—The total number of groups created in the organization in the last 30 days.
• Group Owners—The percentage of members who own one or more groups in the organization.
• Group Contributions—The percentage of groups that provide members read and write access. The difference between this value and 100 percent represents the percentage of groups that are read-only.
• Group Access—Displays the distribution of how members can discover and request group membership.
• Group Owners—Displays members who own the most groups in the organization.
• Group Sharing—Displays how groups are shared across the organization.
• Featured Groups—Displays featured groups in the organization, basic information about the groups, and the number of items in each group.

Create and schedule reports

If you are a member of the default administrator role or a custom role with privileges to create and manage administrative reports, you can generate asynchronous reports with details about your ArcGIS Enterprise organization's members and items. The member report includes current details about each member in your organization. The item report includes current details about each item in your organization. You can export these reports as CSV files for further analysis and save them as administrative report items in your organization for future reference.

You can also schedule reports to run automatically.

Create a report

To create member and item reports, do the following:

1. Confirm that you are signed in to your organization with the appropriate privileges.
2. At the top of the site, click Organization and click the Status tab.
3. At the top of the page, click Reports.
4. Click Create report and click Single report.
5. From the Report type drop-down menu, select the type of report you want to create.
6. Keep the default report name or give it a custom name by selecting the default name and typing the name you want.
7. Click Create report.

   The report is generated and added to the list of reports on the Reports subtab, where you can find and access it at any time. The report is also saved as an administrative report item in your content.

   Note:

   Only one report of each type can be generated per hour.

Create a report schedule

Reports can be scheduled to run automatically on a daily, weekly, monthly, or quarterly basis. To schedule a report, do the following:

1. On the Reports subtab. click Create report and click Report schedule.
2. From the Report type drop-down menu, select the type of report you want to schedule.
3. Keep the default report name or give it a custom name by selecting the default name and typing the name you want.
4. Select a report frequency: Daily, Weekly, Monthly, or Quarterly.
5. For weekly reports, select the day you want the report to run each week.
6. For Start date, select a date from the calendar.

   Reports are generated automatically beginning on the start date you select. Reports reflect information from the previous day, week, or month, starting at 12:00 a.m. UTC.

7. From the End drop-down menu, choose one of the following:
   • Never—Reports run automatically until the schedule is deleted.
   • On date—Select an end date from the calendar. Reports run automatically until the specified end date.
   • After the number of reports created—Type a number in the text box. Reports run automatically until the specified number of reports have been generated.
8. Click Create schedule.

   The report schedule is created. You can view a list of scheduled reports by clicking Scheduled reports on the Reports subtab. Click the Options button next to a scheduled report to pause, resume, edit, delete, or change the owner of the report schedule.

   Note:

   You can only transfer ownership of a report schedule to another default administrator.

   When you transfer ownership of a report schedule, the schedule is automatically paused and will need to be resumed to continue running.

Find and work with reports

Do any of the following to find and work with administrative reports in your organization:

• To find a previously generated report, search for the report by name and apply filters to narrow the report list. Sort the list as desired, such as by owner name.
• To export a report as a .csv file, click the Download button next to the report listing.
• To rename a report, click the More options button next to the report listing, type a new name for the report, and click Save.
• To delete a report, click the Options button and click Delete. Click Delete again to confirm.
• To view the item page for an administrative report, click the report title. From the item page, you can add and modify information and settings for the administrative report item and, if you have sharing privileges, you can share it with other members of your organization as needed.